Recruitment of support staff for the Limited Election Observation Mission to Poland

The OSCE Office for Democratic Institutions and Human Rights (ODIHR) is the leading agency in Europe in the field of election observation. The Office co-ordinates and organizes the deployment of numerous observation missions, with thousands of observers, every year to assess the compliance of elections in OSCE participating States with OSCE commitments and other international standards for democratic elections, and with national legislation. ODIHR’s unique methodology provides in-depth insights into all elements of an electoral process, allowing the Office to offer concrete recommendations to further improve electoral processes. Further details about ODIHR can be found at www.osce.org/odihr.

Following an official invitation to observe the 18 May 2025 presidential election with a potential second round to be held on 1 June, and in accordance with its mandate, ODIHR is preparing to deploy a Limited Election Observation Mission (LEOM) for this election. In this respect, ODIHR is looking to recruit support staff for the below mentioned positions on a full-time basis:

Advance Team support positions:

• LEOM/POL Senior Operations Expert Assistant                                   – 1 position,
• LEOM/POL Senior Procurement and Contracting Officer Assistant  – 1 position,
• LEOM/POL Security Expert Assistant                                                      - 1 position,
• LEOM/POL Senior ICT Assistant                                                              - 1 position.

Administrative positions:

• LEOM/POL Front Office Assistant                                                           - 1 position,
• LEOM/POL Office Cleaner                                                                        - 1 position,
• LEOM/POL Office Driver                                                                           - 3 positions.

Programmatic positions:

• LEOM/POL Executive Assistant to the Head of Mission                     – 1 position,
• LEOM/POL Senior Administrative Assistant to the Deputy Head of the Mission  – 1 position,
• LEOM/POL Senior Political Analyst Assistant                                      -  2 positions, 
• LEOM/POL Senior Election Analyst Assistant                                      – 1 position,
• LEOM/POL Senior Legal Analyst Assistant                                          – 1 position,
• LEOM/POL Senior Media Analyst Assistant                                        – 1 position,
• LEOM/POL Senior Campaign Finance Analyst Assistant                  - 1 position,
• LEOM/POL Senior Long-Term Observers Coordinator Assistant    - 1 position,
• LEOM/POL Media Monitors                                                                   - 5 positions,
• LEOM/POL Senior Parliamentary Liaison Officer Assistant (up to two weeks)  – 1 position

Regional positions:

Regional positions - support staff to Long Term Observers (locations are subject to change, confirmation at a later stage of recruitment):

• LEOM/POL Long-Term Observer Assistant in Warsaw                 – 1 position
• LEOM/POL Long-Term Observer Assistant in Białystok               – 1 position
• LEOM/POL Long-Term Observer Assistant in Gdańsk                 – 1 position
• LEOM/POL Long-Term Observer Assistant in Kraków                 – 1 position
• LEOM/POL Long-Term Observer Assistant in Lublin                   – 1 position
• LEOM/POL Long-Term Observer Assistant in Poznań                 – 1 position
• LEOM/POL Long-Term Observer Assistant in Rzeszów               – 1 position
• LEOM/POL Long-Term Observer Assistant in Szczecin               – 1 position
• LEOM/POL Long-Term Observer Assistant in Wrocław              – 1 position

• LEOM/POL Long-Term Observer Driver in Warsaw                    – 1 position
• LEOM/POL Long-Term Observer Driver in Białystok                  – 1 position
• LEOM/POL Long-Term Observer Driver in Gdańsk                     – 1 position
• LEOM/POL Long-Term Observer Driver in Kraków                     – 1 position
• LEOM/POL Long-Term Observer Driver in Lublin                       – 1 position
• LEOM/POL Long-Term Observer Driver in Poznań                     – 1 position
• LEOM/POL Long-Term Observer Driver in Rzeszów                    – 1 position
• LEOM/POL Long-Term Observer Driver in Szczecin                    – 1 position
• LEOM/POL Long-Term Observer Driver in Wrocław                   – 1 position

For more information about the responsibilities and requirements of each post, please read the terms of reference in the Key Resources section at the bottom of this page.

Start date of employment for advance team support positions:           8 April 2025 (approx.)

Start date of employment for administrative positions:                       10 April 2025 (approx.)

Start date of employment for programmatic positions:                       11 April 2025 (approx.)

Start date of employment for regional positions:                                 19 April 2025 (approx.)

Approximate duration of employment: 6-8 weeks (approx.) in case of one round

  8-10 weeks (approx.) in case of second round

Location for advance and core teams: Warsaw, Poland

Locations for regional teams: Warsaw, Białystok, Gdańsk, Kraków, Lublin, Poznań, Rzeszów, Szczecin, Wrocław.

Remuneration is commensurate with the qualifications of the incumbent and requirements of the post, and is similar to those offered under the United Nations Common System for general services employees (in accordance with established OSCE rates). Social security will include participation in the OSCE life and accident disability insurance scheme.

Application procedure: Those interested in applying should forward their most recent curriculum vitae in English to hr-poland@odihr.pl indicating the position for which you are applying (e.g. LEOM/POL Senior Election Analyst Assistant).

Each candidate may apply for up to three positions in separate e-mails. Please do not attach photographs, motivation letters and certificates. Additional relevant information should be submitted only upon request.

Applications received after the deadline or with no indication of the position for which the candidate applies, will not be taken into consideration.

Application deadline:

For advance team positions - 4 April 2025, 17:00 CET.

For core team positions – 7 April 2025, 17:00 CET.

For regional team positions – 12 April 2025, 17:00 CET.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply.

Note: No application fees are required by ODIHR for its recruitment process at any stage (application processing, interview meeting, training or any other fees).